The board meeting agenda is among the most important components to the success of a board gathering. A well-planned agenda can help focus the discussion, minimize time spent on topics that are not critical to the discussion and ensure that everyone on the board is capable of addressing the issues at hand.

The executive team should make a decision on a few strategic topics prior to the board meeting. This will help them avoid a runaway train in the boardroom and instead keep the discussion of the board productive and meaningful.

The board administrator should distribute the agenda to all directors to allow them to review it in advance of the meeting. This allows them the opportunity to highlight important points and plan questions prior to the meeting. Directors also have the opportunity to review or submit any reports they require to.

The general counsel or a designee must also go through any management prepared board materials to make sure that they are consistent and typos. They should also look for a section listing attendees and draft resolution language for decisions that need to be made.

The chair should also check in with the directors or chairs of committees who have been given tasks from previous meetings, to make sure they’re on the right track. This is a great method of staying on top of any progress and give a quick status update.

https://boardroomsystems.net/board-meeting-checklist/